Administrative Assistant

Administrative Assistant

Experis IT is Europe's leading IT recruitment agency. With offices in Zurich, Basel, Geneva and Lausanne, we specialize in the Information Technology sector.

On behalf of a leading pharmaceutical company in Switzerland, I am looking for an Administrative Assistant, this is a contracting position until the end of February 2020 based near Basel.

Your Tasks & Responsibilities:

• General administrative tasks such as meeting organization, business travel coordination, organization of project support and business analysis
• Preparation of meetings and events incl. agendas, invitations and material
• Support confidential HR activities, such as recruitment of staff, personnel issues, and assist with new-starter onboarding and orientation
• Act as a contact person for general requests involving the department, such as moves, office set-up/allocations, etc.
• Support procurement processes and partners (invoices, purchase orders, accounting, etc.)
• Support appropriate information flow for the department, such as internal announcements and other communications

What you must have:

• Business, commercial, IT diploma or equivalent
• 4+ years of experience as Administrative Assistant
• Experience includes responsibilities for managing diaries/calendars, supporting multiple team members, and working with external customers
• Be discreet, diligent and flexible and work actively, independently and be able to prioritize.
• Excellent knowledge of Google suites, MS office and SharePoint is required.
• You love the challenges of a dynamic, global environment and have the ability to handle multiple tasks at one time
• Strong interpersonal skills and excellent team mate with dedication and passion, able to prioritize workload
• A keen sense of relevance and use of good judgment, which allows you to work with considerable independence
• Excellent customer service and problem-solving skills
• Comfortable working within virtual structures where communication happens to a large degree by mail and phone
• Fluent English

Overview:

- Start date: 02.09.2019

- Latest start date: 16.09.2019

- End date: 29.02.2020

- Work location: Kaiseraugst

- Workload: 100%

- Remote/Home Office: 1x week

- Travelling: Not required

- Team size: team consist of 5 other assistants

Interested in this opportunity? Kindly send us your CV today through the link in the advert. However, should you have any questions please contact Julie Mackerer on +41 61 282 22 17.