Secretary/Administrative Assistant (f/m/d)
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About the Role
We are currently hiring a Secretary / Administrative Assistant 50-60% to support the HR and administrative teams at Hitachi Energy in Baden. This is a 3-month contract position ideal for someone with strong administrative experience, technical skills in Microsoft Word, and a proactive, detail-oriented mindset.
You'll play a key role in supporting day-to-day operations, coordinating meetings, and helping implement HR document templates using a new Document Management Tool.
Responsibilities
- Provide general secretarial and administrative support to teams
- Format and edit documents, schedule meetings, manage calendars and travel arrangements
- Archive, organize, and maintain both electronic and paper documents
- Collaborate with HR teams to create and implement advanced Word templates with formulas and business rules
- Test templates in the new Document Management Tool and troubleshoot issues
- Apply feedback from quality checks to ensure templates are accurate and functional
- Finalize and publish templates for operational use
Your Profile
- Completed commercial training or equivalent administrative experience
- Strong skills in Microsoft Office, especially Word (formulas, templates, formatting)
- Fluent in German and English (French or Italian is a plus)
- Highly organized, detail-oriented, and a quick learner
- Customer-focused, flexible, and able to work under moderate supervision
Ready to support HR operations in a global tech environment?
Apply now via the link in this advert.
For any questions, contact Kaltrina Xhokli at +41 58 307 20 86.
