Junior Office Manager

Junior Office Manager - banking

Experis IT Switzerland is on the search for an Office Manager to join an existing team at a well-known bank. This exciting contracting opportunity is only open to candidates with relevant experience, who are available to start in a short notice.

Location: Zürich

Start Date: ASAP

Duration: 9 months contract with further option of contract extension

Workload: 100%

Supporting information:

The role will involve ensuring that all duties and requests are performed and completed in a timely manner and meet and deliver minimum operating standards and our agreed service levels.

The following products are delivered by the department: Mail and Distribution (including mailroom operation, messenger service); Archiving services (archiving, retrieval, destructions); Managed Print services (copy room operation, device rental and maintenance, paper and accessories supply); Marketing and Transactional Print Services; Office Supplies and Stationery; Business Travel; Corporate Card Program; Invoice preparation and scanning; Reception and switchboard services; Tea and dining services; Vending services; Meeting rooms management.

Key Responsibilities:

• Support the Manager in the execution of the global and regional strategy.
• Provide support for various service relating to core functions (Archiving, Mail & Distribution, Managed Print Services, Travel…) and Business Partner Services (Hospitality Services, Invoice Scanning Services etc.) and ensure efficient delivery of services in country.
• Monitor, assess, analyze and/or evaluate processes and data
• Execute procedures and policies, expense management and services acquisition, following site standards.
• Review and process invoices and Purchase Orders for branches managed expenses.
• Support in managing and monitoring multiple 3rd party relationships
• Support in risk management, control design, execution and self-assessment, corrective action plans, risks exceptions and audits etc

Your profile:

• Bachelor's degree/ University degree or equivalent experience
• 1-3 years of relevant work experience
• Skilled in Microsoft Office Suite
• Proven organization and documentation skills
• Consistently demonstrates clear and concise written and verbal communications
• Demonstrated problem-solving skills
• Ability to manage stressful situations and timelines
• Fluent in English and German

Don't hesitate and send us your CV and testimonials today through the link in the advert.