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Program Administrator

  • Salary: CHF200 - CHF250 per day
  • Job type: Contract, Full-time
  • Location: Geneva
  • Sector: Other
  • Date posted: 19/01/2018
  • Job reference: J365958AJAR-090517
This vacancy has now expired.

Program Administrator

Are you a Program Administrator with 2 - 4 years prior work experience in administration,with IT knowledge preferably in the international development or health sector, or related field of work ? Was this experience gained within a multinational and multicultural environment and are you looking for an exciting new opportunity within a non-governmental organisation (NGO) ? If so, please have a look at the following details:

Experis IT Switzerland is currently on the search for a Program Administrator to join one of their clients, an NGO, based in Geneva.

Your role:

To provide operational and administrative support to relevant team and department

The role holder is expected to maintain exceptional levels of professionalism, efficiency and discretion whilst demonstrating strong communication skills and judgement. The role holder will work closely and collaboratively with internal and external stakeholders dealing with a wide range of highly sensitive issues within extremely tight deadlines and demanding situations.

Key Responsibilities

You will:

  • Be responsible for time schedule and management;
  • Provide logistical support for all events organised by the team;
  • Organise and coordinate the department's meetings, ensure the Managers have available the necessary information for them, schedule appointments and, where appropriate, manage the Manager's calendars' coordinating and adjusting itineraries;
  • Maintain the team's travel plans, make travel arrangements and prepare reports; monitor staff movements, leave and entitlements;
  • Organize events such as retreats, off site meetings, etc. and handle all related logistics;
  • Liaise with both internal and external stakeholders to ensure information exchange and cooperation;
  • Identify the need for new or adjusted administrative procedures to improve efficiency, monitoring, record keeping etc. and work with other Assistants to ensure consistency of application within the teams covered;
  • Manages the filing, archiving and retrieval of information for the Department Head/Manager's office;
  • Responsible for ensuring that all administrative and financial processes are executed in compliance with the Client's regulations - this includes acting as the focal point for budget and financial tracking and working across departments on timely submission of budgets and reporting;

To deliver the required results, it's necessary that you have:

  • Between 2 to 5 years of prior work experience in administration, preferably in the international development or health sector, or related field of work
  • Extensive practical PC application on MS Office and/or other applications
  • Fluency in both English and French

If you are a dynamic and motivated Program Administrator currently looking for a challenging new position that applies to your skills, then we look forward to receiving your application!

Don't hesitate and send us your CV today through the link in the advert. In case of any questions please contact Jane Archer on +41 22 818 8782.

I'm always looking for skilled candidates don't hesitate to send me your CV for future job opportunities. Do check my page: to see an overview of available positions or connect with me on LinkedIn.

Experis IT is Europe's leading recruitment agency. We have more than hundreds of open vacancies and we will be more than happy to find the perfect role for you! Visit us on

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