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Executive Assistant

  • Salary: CHF250 - CHF300 per annum
  • Job type: Contract, Full-time
  • Location: Geneva
  • Sector: Other
  • Date posted: 01/05/2019
  • Job reference: BBBH102690

Executive Assistant


Are you an Executive Assistant with over 5 years experience in supporting and coordinating executive team requirements ? Was this experience gained within a multinational and multicultural environment and are you looking for an exciting new opportunity within a non-governmental organisation (NGO) ? If so, please have a look at the following details:
Experis IT Switzerland is currently on the search for an Executive Assistant to join one of their clients, an NGO, based in Geneva.


Your role:

The role holder is expected to maintain exceptional levels of professionalism; efficiency and discretion whilst demonstrating strong communication skills and judgment.
The role holder will work closely and collaboratively with internal and external stakeholders dealing with a wide range of highly sensitive issues within extremely tight deadlines and demanding situations.


Key Responsibilities
Working with the Ethics Office and Ethics Officer, the Executive Assistant will:

  • Support the Ethics Officer in managing his own priorities and schedule, and the overall work of the Ethics Office
  • Budget Focal Point: Coordination of budget, forecasting and reporting, and liaison with Finance and HR. Preparation and monitoring of purchase requisitions and contracts in the financial systems;
  • Consolidation and preparation of management presentations, reports and correspondence when required;
  • Coordination of Ethics Office projects, assignments, cases, case management systems and SharePoint sites;
  • Act as Secretary to Ethics Office meetings, relevant Committees and Steering Groups - taking notes, capturing decisions, actions and ensuring follow-up;
  • Coordination and scheduling of agendas;
  • Managing Ethics Office travel arrangements - travel authorizations, flights, hotels, transfers, visas, expenses;
  • Management of executive appointments, conference calls and video conferences with internal and external partners;


To deliver the required results, it's necessary that you have:

  • Educated to Bachelor's Degree level or equivalent in relevant field (Business Administration, Communications, etc.)
  • More than five years' work experience at a similar level in a culturally diverse organization.
  • High levels of integrity, ethics, accountability and commitment
  • Given that this is for the Ethics Office, proven ability to work confidentially and with the highest levels of diplomacy, discretion and empathy in all tasks is essential;
  • Ability to work with and on behalf of Executive staff and Governance Officials to enable them to focus and prioritize their time;
  • Excellent service orientation, collaboration, interpersonal and organizational skills in dealing with senior leaders and dignitaries from diverse cultures;
  • Organization & Planning: Solution-oriented, with a strong ability to plan, organize and coordinate services;
  • Strong ability to handle multiple tasks, recognize and act on priorities, and deliver high quality products at pace.
  • Sound decision-making and judgement
  • Ability to building strong relationships, resolving conflicts
  • Fluent in both English and French


If you are a dynamic and motivated Executive Assistant currently looking for a challenging new position that applies to your skills, then we look forward to receiving your application!
Don't hesitate and send us your CV today through the link in the advert. In case of any questions please contact Jane Archer on +41 22 818 8782.


I'm always looking for skilled candidates don't hesitate to send me your CV for future job opportunities. Not quite what you're looking for? Don't hesitate to check out https://www.experis.ch/jobs-in-geneva to view more jobs in Geneva or connect with me on LinkedIn.


Experis IT is Europe's leading recruitment agency. We have over a hundred of open vacancies and we will be more than happy to find the perfect role for you! Visit us on www.experis.ch