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Administrative Assistant with previous experience in IT project

Location: Aargau, Switzerland
Sector: Pharma & Life Sciences
Job Type: contract
Salary: Swiss Franc40 - Swiss Franc46 per hour
Reference: BBBH111125_1569414141

Administrative Assistant with previous experience in IT project

Experis IT is Europe's leading IT recruitment agency. With offices in Zurich, Basel, Geneva and Lausanne, we specialize in the Information Technology sector.

On behalf of a leading pharmaceutical company in Switzerland, I am looking for an Administrative Assistant with experience in an international environment. This is a contracting position until the end of September 2020 based near Basel.

Your Tasks & Responsibilities:

  • Support the Manager and the Leadership Team (travel planning, calendar management, monitors and manages e-mails), and ensure urgent issues
  • Responsible to deputize occasionally for various administrative tasks on department level
  • Responsible for travel, meeting and event organization worldwide for the Basel based Leadership Team members in cooperation with the in-house travel center and/or external parties if needed
  • Organize and coordinate internal/external (international) meetings. These include team meetings, video and teleconferences, Live Meetings, off-site meetings, meetings including external clients etc.
  • Provides administrative support to the local team members, such as onboarding external resources, ordering IT equipment etc.

What you must have:

  • Commercial diploma in business administration
  • +3 years of working experience in an international environment
  • Experience with Google Suite (Gmail, GDrive, GCal, GSites, GDocs, GSheets, GSlides)
  • The ability to work autonomous and independent with a discrete and integer personality
  • Knowledge of financial accrual and procurement principles
  • Experience in working for managers and able to prioritize conflicting priorities and proven track record of managing diaries/calendars
  • Experience in dealing with internal and external customers
  • Strong organization skills, flexibility, open-minded team player with excellent interpersonal skills
  • Excellent oral and written communication and language skills in English, German and French will be a plus
  • Understanding of the Healthcare and IT industry


- Start date: 01.11.2019

- End date: 30.11.2020

- Extension: possible

- Work location: Kaiseraugst

- Workload: 50 to 80%

Interested in this opportunity? Kindly send us your CV today through the link in the advert. However, should you have any questions please contact Julie Mackerer on +41 61 282 22 17.

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