Administrative Assistant

Administrative Asssistant - Basel - 80%

Experis is the global leader in professional resourcing and project-based workforce solutions. Our suite of services range from interim and permanent recruitment to managed services and consulting, enabling businesses to achieve their goals. We accelerate organisational growth by attracting, assessing and placing specialised professional talent.

For our international client based in Basel, Experis is currently looking for an Administrative Assistant for a contracting position of, at least, 6 months.

General information:

- Preferred start date: 15.01.2018

- Latest start date: 01.02.2018
- Duration: 6 months
- Work location: Basel
- Workload: 80%

Tasks & Responsibilities:

• Provide timely, accurate, and effective administrative support to assigned managers and/or their direct reports, contributing to organizational and corporate goals.
• Maintain multiple calendars; plan, schedule and coordinate teleconferences, travel, onsite/offsite meetings.
• Process expense reports; maintain standard tracking tools, and utilize PC software applications at the intermediate to advanced level.
• Facilitate communications on behalf of the team ensuring key information is provided clearly, quickly and accurately.
• Participate in and support a variety of projects. May lead a special project within job scope as appropriate.
• Serve as a resource for the department staff and administrative team. May mentor other Administrative members and help train new team members as needed.
• Partner with one's supervisor and other staff to maximize efficiency of work group

You bring for this role the following qualifications:

• Demonstrates excellent customer focus skills and may serve as liaison to internal/external customers/clients including vendors/local/global business partners.
• Demonstrate the ability to prioritize and organize a high volume workflow and follow a project through to completion within the required timeframe, utilizing attention to detail ensuring the highest level of accuracy.
• Aptitude to address problems and develop practical, thorough, and creative solutions without relying on precedent or supervisory review.
• Team player with demonstrated strong interpersonal skills and ability to build effective working relationships throughout all levels of the organization is required.
• Serves as a model of resourcefulness and value added creativity.
• Must be flexible and able to manage conflicting and changing priorities.
• Exercise independent judgment and discretion with sensitive/confidential and proprietary information.
• Excellent Communication Skills and command of written and spoken English.
• Logistics Expertise; Knowledge of event planning and coordination, ability to use and set up technology and equipment

• 7+ years of administrative experience and/or transferable skills.
• BA/BS degree, senior or executive support experience and Biotech industry experience preferred.
• Highly proficient with Microsoft Word, PowerPoint, and Excel.
• Highly skilled in various applications such as: gMail, gCal, gDocs, and LiveLink

Interested in this opportunity? Kindly send us your CV today through the link in the advert. However should you have any questions please contact Stéphanie Vogt on +41 61 282 22 16.

Even though this position may not be the perfect fit for you, please reach out to us, as we have hundreds of open positions at Experis IT across Switzerland.

Check out all of Experis' job openings at www.experis.ch or visit my personal page https://www.experis.ch/stephanie-vogt and connect to me on www.linkedin.com/in/stephanie-vogt2